Enrolment
Application Procedure:
Complete and return the Enrolment Form available both on-line and in hard copy. Students must be aged 14 years and over.
We will then send a letter offering a place on the Course subject to receiving payment of the full fee and viewing proof that the student has appropriate Medical and Travel Insurance.
After we receive full payment of fees and proof of Medical and Travel Insurance, we will send a letter confirming a place on the Course.
The student will then apply to the New Zealand Immigration Service for a visa.
On arrival at AWI, a Tuition Agreement will be signed by the Student (or the Parent if under 18) and AWI.
Accommodation with a Homestay or Designated Caregiver (compulsory for students under 18 years) will be confirmed with students who requested before arriving at AWI.
Refund Policy
1. The amount of refund depends on the length of the course of study (period of enrolment) and on the time period before withdrawal, as summarised in the following table: The official receipt and Offer of Place document must be returned to the AWI before any refund will be made.
| Period of enrolment | 1 – 34 days | 35 days – 3 months | More than 3 months | |||
| Withdrawal period | Within the first two days of the course
| After more than two days | Within the first five days of the course | After more than five days | Within the first eight days (i.e., seven days after the first day of the course) | After more then eight days |
| Amount of refund | 50% of total fees paid | No refund | 75% of total fees paid | No refund | Full refund, less admini-stration costs of 10% of the total fee or $500 which-ever is the lesser of the two. | No refund |
Note:
- The refund conditions set out in the Table above include all fees paid to AWI, excluding accommodation fees. Any accommodation fees paid to the AWI and placed into the AWI's Trust account will be refunded to the student on a pro rata basis. This excludes the Homestay Placement fee which will be retained by the College.
- No refunds will be issued after the first eight days.
2. No refund will be made if the student has been dismissed from AWI. Grounds for dismissal are set out in the Student Handbook.
3. Refunds following withdrawal from study will be made as follows:
- For students aged eighteen years and over, refunds will only be made to the students who enrolled, with a proof of identity.
- For students under the age of eighteen, refunds will be made only to the parents of the student on receipt of a written request from them
4. AWI will advise the New Zealand Immigration Service that fees have been refunded and the offer of place withdrawn.
Contractual Agreement
AGREEMENT TO PROVIDE TUITION SERVICES BETWEEN AWI("the school") AND THE APPLICANT
1. The Applicant is the parent of: (the ‘Student’ if aged 14-17 years)
2. The Applicant has made application for tuition of the Student in New Zealand and wishes the Student to attend AWI (the ‘School’).
3. The School has agreed to enrol the Student upon and subject to the terms and conditions hereinafter set out.
The School’s Obligations
4. The School will observe and be bound by the Ministry of Education’s Code of Practice for the Pastoral Care of International Students (“Code”). Copies of the Code are available on request from the school or from the Ministry of Education website at http://www.minedu.govt.nz/goto/international
4.1. The School shall provide tuition in accordance with that accorded to domestic students
4.2. The School will accept International Students aged 14 years and over. Students aged 14-17 years must live either with parents, with relatives or close family friends (designated caregivers) for the duration of their studies.
5. The School shall use its best endeavours to ensure the safety, health and well-being of the Student but shall not be liable for:
5.1. Any damage or harm caused to the Student or the Student’s property while attending the School
5.2. Any damage or harm caused to the Student or the Student’s property arising out of the Student’s accommodation
5.3. Any damage or harm caused to the Student or the Student’s property outside normal school hours. In the case of the Student’s property, shall not be responsible for any damage to such property that may occur outside the school premises.
The Applicant’s Obligations
6. The Applicant shall:
6.1. Pay to the School the tuition fees in the manner agreed to by both parties
6.2. Agree to provide the school with academic, medical or other information relating to the well-being of the Student as may be requested from time to time by the school
6.3. The student will accept and abide by the school’s rules and all instructions given by members of staff.
6.4. The students will attend school on all occasions when it is open unless prevented by illness or other urgent cause.
Authorisations
7. The parents of the Student who have signed the application for tuition on behalf of the Student irrevocably appoint and authorise the Principal of AWI to:
7.1. Receive information from any person, authority or corporate body concerning the Student including, but not limited to, medical, educational or welfare information.
7.2. Provide consents in respect of any activity carried out and authorised by the school.
7.3. Provide consents that may be necessary to be given on the Student’s behalf in the event of a medical emergency where it is not reasonably practicable to contact the Applicant.
7.4. If applicable, advise the Student’s Designated Caregiver of all matters and information required to be provided to parents of any student and agree to appoint the Designated Caregiver as their agents in New Zealand to receive such information in substitution for the Applicant.
7.5. To take whatever steps are necessary to ensure the Student complies with School rules and policies as set down by the School.
7.6. To obtain at any time from any person or entity any information required to process and/or accept the application for tuition or to perform or complete the School’s various obligations under this agreement. The Applicant authorises any such person to release to the School and personal information that person holds concerning the Student/Applicant.
Limitations of Liability
8. In no event shall the School’s liability exceed an amount equal to the amount of tuition fees paid by the Applicant.
Termination
9. Either party may terminate this agreement with 5 (five) days written notice
10. Upon termination of this agreement, refunds will be made in accordance with the School’s Refund Policy.
Miscellaneous
11. Nothing in this agreement limits any rights the Applicant and/or the Student may have under the Consumer Guarantee Act 1993
12. It is acknowledged that the stand-down, suspension and exclusion of students provisions as set out in Part II of the Education Act 1989 shall apply to the Student in New Zealand. Any decision under these provisions to stand-down, suspend or exclude the Student shall terminate this agreement and the refunds policy will apply. The parents will have no claim for damages for any compensation if this agreement is terminated in these circumstances.
13. Force majeure: Neither party shall be in default or in breach of their obligations under this agreement to the extent that the performance of those obligations is prevented by an event of force majeure. Force majeure means an event beyond the reasonable control of the party seeking to rely on force majeure.
14. Governing Law: This agreement shall be construed and take effect in accordance with the domestic laws of New Zealand. In relation to any legal action or proceedings arising out of or in connection with this agreement the Applicant irrevocably submits to the exclusive jurisdiction of the Courts of New Zealand, and agrees that proceedings may be brought before any court including any forum constituted under the Arbitration Act 1908 within New Zealand and waive any objection to proceedings in any such court or forum constituted under the Arbitration Act 1908 within New Zealand on the grounds of venue or on the grounds that the proceedings have been brought in an inconvenient forum.
Entire Agreement
15. This agreement shall consist of:
15.1. The application for tuition in New Zealand;
15.2. The Tuition Agreement including any Schedules annexed thereto (including the refund and fee protection policies and the International Student Information Booklet).
16. This agreement contains the entire understanding of the parties and overrides any prior promises, representations, understandings or agreements.
17. The terms of this agreement may be changed at any time by the School in writing to the applicant and any such change in terms shall be notified to the Applicant in writing.
17.1. Notices given in writing will be given to the addresses set out in the application forms. Those sent by post shall be deemed to have been received 5 (five) days after posting.
The Privacy Act
18. The Applicant acknowledges that:
18.1. Personal information of the Applicant and/or Student collected by the School and may be held, used and disclosed to third parties to enable the School to:
18.1.1. Process the application for tuition
18.1.2. Provide tuition to the Student
18.1.3. Provide the Student and/or Applicant with advice or information concerning products and services the School believes may be of interest to the Student and/or Applicant; and
18.1.4. To enable the School to communicate with the Student and/or Applicant for any purpose.
18.2. All personal information provided to the School will be held by the School at AWI, LEVEL5, 401 QUEEN STREET, AUCKLAND, NEW ZEALAND. Phone +64 9 3072968, Fax +64 9 3072967.
18.3. Failure to provide any information in the application for tuition may mean the School is unable to process the application.
18.4. The Student/Applicant has the right under the Privacy Act 1993 to obtain access to and request corrections of any personal information held by the School concerning them.
IMMIGRATION: Full details of visa and permit requirements, advice on rights to employment in New Zealand while studying, and reporting requirements are available through the New Zealand Immigration Service, and can be viewed on their website at http://www.immigration.govt.nz